Web calendars: share your schedule with a link

A training schedule, a series of workshops or a community events programme is easier to follow when everyone can return to the same calendar. Files.fm web calendars let you organise events in your browser, share a viewing link and help your audience add the schedule to the calendar apps they already use.

The shared page displays the calendar name alongside your profile image. If your profile image is your organisation’s logo, viewers can recognise who the schedule belongs to before opening an event. They can browse the shared calendar without signing in to Files.fm.

One link for the people who need your schedule

Create a clearly named calendar for a particular audience, then share its link in a message, on your website or through your usual communication channels. Recipients can open the calendar in a browser and view event titles, dates, times, locations and descriptions. The shared view is read-only: receiving the link does not let someone edit your events.

This works well for several everyday situations:

• Sports clubs: share training sessions, matches and meeting locations with players and parents.
• Course and workshop organisers: keep lesson dates and session details together so participants know where to look.
• Communities and event organisers: offer a recognisable calendar of upcoming activities that people can revisit or subscribe to.

Choose separate calendars when audiences need different schedules. A specific calendar name and a recognisable profile image make a shared link more useful than an unexplained list of dates.

Create and share your first calendar

1. Sign in to Files.fm and open Calendars.
2. Select Add calendar, give it a descriptive name and choose a colour.
3. Add your events with a title, time and relevant details. Use a location and description to answer practical questions before participants need to ask.
4. Check the calendar’s access setting. Use Anyone with the link for a schedule you want recipients to view, then copy the calendar link.
5. Share the link with your audience. Invite people who need the full schedule to select Add to my calendar.

New web calendars start with link sharing enabled, so review access before adding sensitive information. Month, week, day and list views help you check the schedule. Recurring events are useful for regular sessions; if a series ends early, you can delete that occurrence and all following occurrences while keeping earlier ones. An event with a location also offers a map link.

Let viewers follow the calendar on their devices

The shared page’s Add to my calendar action opens subscription options. Apple Calendar can use the offered calendar link in a compatible app. For Google Calendar, copy the subscription URL and, on a computer, open Other calendars → From URL. For Outlook, use Add calendar → Subscribe from web and paste the URL. The dialog includes instructions.

A subscription lets the receiving app fetch later changes to the shared calendar. It is read-only, and the app decides when to refresh, so changes may not appear immediately. Adding a subscription is not supported directly in the Google Calendar mobile app; set it up on a computer first.

Only interested in one event? Open its details and use its Add to my calendar action to create a Google Calendar event or download an .ics file for a compatible app. This creates an independent copy, not a subscription. Later changes to the original will not update that copy; for a recurring event, the export contains the selected occurrence.

Keep control of what you share

Anyone holding a shared link can view the calendar, so send it with that in mind. You can switch the calendar to private or generate a new link. The old link and its subscriptions then stop working, although events already downloaded to someone’s device may remain.

Open Calendars and create a schedule your audience can recognise, revisit and follow in their own calendar app.